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Administrative Executive | AF retail | Riyadh (Riyadh, SA)

Recruitment in Al Futtaim Group Administrative Executive | AF retail | Riyadh (Riyadh, SA)

Job Requisition ID: 31849 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

JOB PURPOSE:

 

Ensure that all support functions relating to store admin, Finance, HRSS, and Logistics are carried out effectively by all SPORTS stores to facilitate the smooth functioning of the store.

Support the business by liaising with all regional support function and the concern department in Dubai HO.

Update and flag all critical issue and business requirements to the line manager, for appropriate action beneficial to the business.

 

KEY ACCOUNTABILITIES: Specify the output required from the job. Identify not more than 7 Key Accountabilities & their performance indicators. NB-Focus on outcomes not tasks

 

Sales Reports : Ensure the daily sales summarize and send to management before 09am in daily basis, Ensure the weekly KPI send to management every Sunday before 09am in weekly basis, ensure Monthly KPI send to management every 01st day of month in monthly basis.

 

TVS and Monthly Attendance & OT: work very close to compliance team in Dubai to get all the information from stores TVS in line for adjustment approval.

Arrange for attendance as per cut off from payroll and OT summary for brands by 05th of every month for management approval.

 

Policy & Procedure Compliance: regular store visits to check if the store adheres to all company policies and procedures with a 100% compliance at all times. This includes Standard Operating Procedures SOPs related to the Customer, Store and Staff.

 

Store Licenses and Permits processing: Ensuring all the legal documents required by the store are obtained in time for new stores. All legal documents are renewed for existing stores. Process SALE, PROMOTION and marketing event permits in time bound manner.

Work as link between HRSS / HRBP / FINANACE team with Sports division.

 

 

Anticipating Needs and Taking Personal Responsibility: To anticipate the needs of stores through engagement and take personal responsibility to support store team need. Give verbal feedback to Line Manager on weekly basis or as and when needed. Ensure all stores have sufficient qty of DAR, Petty cash claim & vouchers, Manual invoice etc. Ensure all stores have enough qty of carrier bags black/white and have enough qty for busy periods SALE & Ramadan.

 

Upholding Al Futtaim Behaviour: Reflect Al Futtaim behaviour in day today functioning. Ensure following principles are adhered to at all time.

  1. Respect
  2. Integrity
  3. Collaboration
  4. Deliver Excellence

 

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.


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